The faculty, staff, and students of Coastal Alabama Community College participate in the governance of the College through the committees on which they are appointed to serve. Even though full democratic participation is encouraged and expected, the College is not a pure democracy. Ultimate legal responsibility for the administration of the College rests with the College President. Consequently, all College committees are advisory in nature and all actions of the committees are subject to the review and approval of the President. Student members are nominated by the Student Services Office after consultation with the Student Government Association President. These nominees are presented to the President for his approval. During the academic year, each committee will meet on a regular schedule and on a call basis as necessary.
An appointed reporter will keep minutes of the actions of the committee and distribute copies to the members of the committee, the Instructional Office and the President. Two-thirds of a committee should be present when committee recommendations are made. Committee items requiring administrative action will be communicated to the appropriate administrator, and a response will be returned to the committee indicating the action taken on the committee’s recommendation. When committees are required to function during the summer semester and committee members are not under contract to the College or not in school, temporary appointments will be made as required. Ad hoc committees will be formulated and members appointed by the President as deemed necessary.
ADA Committee: This committee serves in an advisory capacity to the President to ensure institutional compliance with the Americans with Disability Act. Additionally, the ADA Committee assists the ADA Coordinator in self-evaluations and in the implementation of a plan of compliance. The ADA Committee is also responsible for preparing, publishing, and distributing policy statements and procedures, and initiating additional activities deemed necessary by the administration to comply with the Americans with Disabilities Act, unless those pose an undue burden or would result in a fundamental alteration of programs of the institution.
Administrative Council: This committee serves in an advisory capacity to the President and administrative staff of the College in the formulation, coordination, and implementation of College policy and procedures within the framework provided by the Alabama Community College System Board of Trustees and accreditation standards. The committee meets quarterly and provides input to the decision making process and is advisory to the President and Executive Committee.
Admissions/Academic Standards: The committee serves in an advisory capacity to the Instructional Officers in filling the specific admissions and retention functions:
- To hear appeals from students placed on academic suspension when unusual or extenuating circumstances exist
- To hear appeals from transfer students seeking admission to the College
- To recommend admissions policies
- To recommend institutional quality point-ratio requirements for students
- To review and make recommendations concerning student withdrawal policies of the College
- To review and make recommendations pertaining to institutional record keeping procedures
Recommendations originating with faculty or staff members are made to the Admissions/Academic Standards Committee. The committee then decides if the recommendation is justified. The committee may forward the recommendations regarding admissions procedures to the Dean of Enrollment Management or designee and all other matters to the Vice President of Instructional Affairs or designee. The Dean of Enrollment Management and the Vice President of Instructional Affairs decide whether to concur and then forward to the President. The President is the final institutional authority, and when he approves the recommendation, it becomes institutional policy.
Advising Committee: This committee serves as an advisory committee to provide recommendations to the Registration Committee as well as to inform the office of Student Development and the Instructional Officers regarding the research and best practices for student advising. This committee will stay active in local, state, and regional conferences regarding advising especially as it promotes retention and completion rates.
Calendar Committee: This committee develops the institutional calendar according to the guidelines provided by the Alabama Community College System.
Catalog Committee: This committee reviews the catalog and provides recommendations to the Instructional Officers.
College Leadership Development: The committee consists of newly hired faculty and staff at Coastal Alabama Community College. This committee meets on a regular basis throughout the year for the purpose of learning about and understanding the roles and responsibilities of the various departments and divisions of the College and how these areas work together. The committee is guided by senior administrators and supervisors who provide insight on how the various areas function to support the mission and governance of the College.
College Assembly: This committee serves as a forum for the discussion and dissemination of information regarding college actions and matters.
Community Volunteers/Outreach: This committee serves as an advisory committee in planning ways and means to involve the institution in services to the community. The committee also assists the President with public relations activities. The committee holds fund raisers to benefit the College’s service area.
Courtesy Fund: This committee is made up of College employees who collect voluntarily donated funds for the purpose of benefiting fellow members and others as described in the Courtesy Fund guidelines. The Committee develops and reviews guidelines and expenditures for flowers and other related benefits.
Data Security Response: The purpose of this committee is to organize and maintain a purposeful cybersecurity policy. This policy will inform the College of the definition of cybersecurity, the threats of cybersecurity, and the response to cybersecurity breaches.
Distance Education/Online Course Development: The committee reviews the Internet and hybrid courses and distance education opportunities for students. The committee will make recommendations concerning Internet course improvements for student success. The committee serves as an advisory committee to provide recommendation to the Instructional Officers regarding policies and procedures for non-traditional learning activities including, but not limited to, those involving technological advances.
Diversity Council: This committee is responsible for creating and assisting in the implementation of a plan to foster a campus climate in which there is a proactive commitment to diversity as a basic value of the College. This will include coordinating awareness and training activities. In all of the initiatives, Coastal Alabama must emphasize the development of good character and must model the values of inclusion, mutual respect, and cooperation.
Enrollment Management & Retention Committee: This committee provides leadership and direction for all enrollment management functions including, but not limited to, review of recruitment materials, public relations campaigns, customer service functions, enrollment trends, and data analysis
Environmental Health and Safety: This committee assures adequate programs are provided for the protection of the health and safety of students, faculty, staff, and surrounding communities and for compliance with appropriate codes and regulations. This committee annually develops and reviews the College’s disaster recovery plans.
Executive Committee: The Executive Committee plans, coordinates, and evaluates the College’s programs and services and develops and approves all policies. This committee also evaluates the overall operation of the College
General Education Competencies: The purpose of this committee is to provide continuous review and evaluation of the College's general education competencies and to oversee the following processes for student learning outcomes: development, assessment, analysis, and implementation of improvement plans.
Global Engagement Committee: The purpose of this committee to cultivate a variety of opportunities for students and faculty to develop cultural, academic, professional, and interpersonal knowledge about the global community. Through carefully designed study abroad experiences, seminars, campus events, and curriculum internationalization, students can build critical intercultural sensitivity skills by engaging with unfamiliar worldviews and perspectives. Studying and living abroad and learning about other cultures promotes a tolerance for ambiguous circumstances and the problem-solving skills necessary to function adaptively amid uncertainty.
Honors and Awards Council: This committee is responsible for coordinating the Honors and Awards programs for Coastal Alabama. Responsibilities include, but not limited to, recruitment and selection of students for invitation into the Honors Programs, certification of participant eligibility on a continuous semester basis, administration of the Inter-Disciplinary Seminars, and all other activities associated with Honors and Awards. Council members may also serve as College advisors to honors organization.
Instructional Affairs: This committee serves in an advisory capacity to the Administration in all matters pertaining to instructional policies and procedures and serves in an advisory capacity to the Instructional Officers and Executive Committee concerning all phases of curriculum, including course offerings, programs of study, relationships with other institutions of higher learning, and academic standards. Proposals for course changes and recommendations for the improvement and coordination of the curriculum will be handled through this committee.
This committee may handle such broad areas of academic structure such as grading systems, class attendance, student withdrawal, and course syllabi. This committee is also responsible for participating in the annual review, evaluation, and revision of the Programs of Study and Course Description sections of the College Catalog, under the supervision of the Instructional Officers.
The committee serves in an advisory capacity regarding the Learning Resources Center, to the Instructional Officers, and to the Director(s) of Library Services. This committee serves as a communication link between the faculty, students, and Library Services. The committee will study and recommend ways to improve services and utilization of the libraries by faculty and staff.
Judicial Officers Committee: This committee is comprised of all appointed Judicial Officers, with the purpose of education and training. This committee will ensure that our Student Code of Conduct and that the standards of due process are adhered to in a consistent and fair manner. to in a consistent and fair manner.
Judiciary: This committee serves as an appeals committee for all student disciplinary actions. The committee makes it recommendations to the Vice President of Student Services. This committee has the following functions:
- To hear charges and evidence concerning student misconduct and to take final action in all cases referred to the committee for original jurisdiction to the Vice President of Student Services
- To serve as a review committee for cheating and plagiarism cases referred by faculty members through the Vice President of Student Services or to hear appeals by the student from faculty actions when referred by the Vice President of Student Services
- To review and make recommendations to the Vice President of Student Services on student discipline policies and procedures
Lyceum: This committee plans and provides cultural activities for the College through a series of forum presentations. The Presidents appoints the Chair.
Professional Development: This committee functions in the areas of faculty welfare, professional relations, and social activities. The committee will cooperate with the Instructional Officers to assure the professional development of faculty. The committee advises in the formulation of in-service workshops, faculty evaluations, and the improvement of teaching-learning processes of the College.
QEP Oversight Committee: This committee serves as an advisory committee to provide recommendations to the Executive Vice President of Institutional Advancement and Student Services and to inform the Instructional Officers regarding the formation and implementation of the QEP mandated by the Southern Association of Colleges and Schools Commission on Colleges.
Recruitment and Selection Committee: This committee reviews employee recruitment procedures of the College and makes recommendations to the President regarding the recruitment and selection of faculty and staff members. This committee seeks to continually implement progressive methods to maintain faculty and staff diversity.
Registration Committee: This committee reviews registration procedures and policies to continually make improvements in in the registration process.
SACSCOC Oversight: This committee reviews and updates the College’s philosophy and objectives and oversees the evaluative process to ensure that the College is in compliance with all SACSCOC accreditation standards. In addition to ensuring the College’s institutional effectiveness, this committee develops strategies to improve the accreditation process. Also, this committee is responsible for ensuring a conducive and high quality learning environment for students. Assessment of the results of the objectives and goals provides the College with information that is incorporated as part of the College’s continuous planning cycle, thereby, creating a more efficient and comprehensive educational environment.
Scholarship: This committee acts as an advisory, review, and decision making body to the Financial Aid Director in the formulation of written policies, procedures, and responsibilities for the institutional administration of the College’s scholarship programs. The Scholarship Committee awards all College Scholarships.
Scholars Bowl/Tournaments/College Bowl Committee: This committee is responsible for all high school enrichment competitions and exhibits hosted on Coastal Alabama's campuses, as well as oversight of Coastal Alabama teams that participate in college-level competitions. These events are designed to encourage the pursuit of academic excellence while promoting a spirit of academic competition and good sportsmanship in on-campus settings that provide social opportunities for collegiality among high school and college students.
Strategic Planning Committee: This committee is the long range planning entity for the College. It is responsible for developing and planning the College’s ongoing one-year, three-year, and five-year strategic plan of operation. Also, the specific role of the committee is to review and update the College philosophy and objectives, to continually evaluate the College’s progress toward meeting its objectives, and to assess and recommend research studies and evaluation methods to measure the achievement of the College’s overall institutional effectiveness.
Sick Leave Bank: This committee approves the loan of sick leave days for its participating members after their accumulated sick leave days have been exhausted. The bank shall be operated, managed, and governed by the Sick Leave Bank Committee. The committee elects the chair. The Sick Leave Bank Committee provides governance of the Sick Leave Bank according to State guidelines.
Student Affairs Council: This committee serves as an advisory body to the Vice President of Student Services in the formulation and implementation of policies and procedures relating to all student affairs. It is responsible for the maintenance of high standards of quality and may make recommendations to appropriate administrative personnel in pursuance of these standards. In the area of student activities, the Student Affairs Committee functions in an advisory capacity to the SGA, reviews and approves plans for student-sponsored activities, and otherwise evaluates and recommends ways to enrich and improve student life at the College.
This committee also assists in the review and revision of the Student Handbook in cooperation with the Vice President of Student Services. The committee shall also promote, advise, regulate, evaluate, and make recommendations to the President concerning any activities of the Coastal Alabama Intercollegiate Athletic Program.
The committee serves in an advisory capacity in the operation of the food services; it acts as a connecting link between the students and the coordinator of food services to ensure a concerted effort to provide the best service possible. The committee is also responsible for designing the new student orientation experience on all campuses. This experience is designed to give each student a head start in obtaining information about the programs and services at the College. During these sessions, students will have the opportunity to meet other new students who will be starting classes the same semester.
Technology/Software Planning Committee: This committee is charged with the responsibility of overseeing and administering all accepted policies and procedures concerning the access and use of the Coastal Alabama Internet connection for faculty, staff, students, and administration. The committee will make recommendations concerning changes in current policies and procedures and recommend any new applicable policies and procedures to the President.